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We have an exciting opportunity to join the Birmingham Law Society office. The role is a varied role, therefore requires someone who is able to balance a busy schedule with excellent organisation skills, and attention to detail is essential. This role offers an opportunity to gain experience in a number of areas in the business including Administration, Events, Marketing and Social Media.

It is a full-time permanent role that is office based with flexibility. If you are interested, please email: becky@birminghamlawsociety.co.uk

Please see the job description below:

 

Job Title:        Senior Administrator

Holiday:          25 days

Hours:            9.00am – 5.00pm with flexibility when required for meetings and events

Pay:                23-25K depending on experience

 

Summary: To manage the day to day running of the Membership, Administration, Marketing and Social media. To manage the Business and Administration Apprentice once in place to support this function.

 

Reporting to: Director of Operations

 

Membership

  • Dealing membership enquiries – logging all enquiries and actively chasing up enquiries;
  • Completing new membership enquiry forms and to pass to Council for approval;
  • Confirming Membership applications once approved by Council;
  • Raising membership invoices;
  • Managing the Membership audit once a year to companies and individuals;
  • Keep membership records up to date;
  • Managing Membership renewals and invoicing;
  • Updating membership details on the website;
  • Producing and distributing Membership mailings;
  • Assisting with producing the AGM notice and papers;
  • Producing annual report to be distributed with AGM papers;
  • Managing mailing lists;
  • Attending membership committee meetings;
  • Managing non-member database;
  • Assisting the Consultation Committee with Consultation paper responses and making sure all responses are received and sent in line with the current procedure;
  • Overseeing Membership related events or events delegated by Training and Events Executive or Director of Operations;
  • Regularly obtain and analyse feedback from events, and the membership to improve the service that BLS provides;
  • Overseeing the database (Eudonet) to ensure it is fit for purpose and manage changes and development with the support of Eudonet and the Director of Operations;
  • Website updates relating to Council, Committees and Membership including any projects relating to these areas.

 

Marketing and Social Media  

  • Drafting all marketing templates with support from the Training and Events Executive;
  • Adding events to the database and to the website;
  • Assisting with the production of the Society’s magazine the Bulletin (6 Issues a year) including attending quarterly meetings (4 meetings a year);
  • Putting the bulletin onto the website and sending it to the Membership;
  • Keeping the website up to date;
  • Draft and post content on our social media channels with assistance from the Director of Operations and Training and Events Executive;
  • Monitor the social media for the society on a day-to-day basis;
  • Manage the BLS social media strategy, adding and reviewing when required with support from Director of Operations;
  • Conduct a monthly report of engagement and followers, and distribute this for monthly board meetings;
  • Engage with members and sponsors, checking their social media pages and sharing when appropriate;
  • Managing the BLS PR Database, liaising with the PR agency and sending to members for reactive comment and posting responses on social media;
  • Assisting with presidential media campaigns and posting on social media.

General Responsibilities as an employee of BLS:

  • Take meeting minutes of various meetings;
  • To promote and support all BLS’ activities and benefits of membership;
  • Attending all BLS events;
  • Assist the Director of Operations in the overall running of the office and relevant activities to support the team;
  • To undertake any additional duties as may be required by the Board/Officers;
  • Covering the work of other members of the team during holiday periods.

Experience of the following systems is essential:

  • Word press;
  • CRM;
  • Microsoft Office including Outlook, Excel, Word, PowerPoint, Forms;
  • Canva or similar;
  • Social Media platforms including Twitter, LinkedIn, Facebook and Instagram;
  • Mail chimp Mailing system or similar;
  • Microsoft Teams;
  • Zoom.

Not essential but desirable:

  • Hootsuite

Experience/Skills required

  • Minute taking;
  • Attention to detail, proofreading;
  • Excellent organisation skills;
  • Excellent IT skills;
  • Experience of implementing new systems to improve the administration process;
  • Training other members of the team on systems to ensure confidence in using the systems in place;
  • Working with developers to improve or implement new systems.

 

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